Multi-site utility bill management
Every utility bill, every location, under control.
Electric, gas, water, sewer, trash, phone, and internet across dozens or hundreds of sites means a flood of invoices, a dozen provider portals, and no clear picture of what you are actually spending. We take the whole thing off your desk.
Coordinate • Manage • Support
The problem
Hundreds of utility bills, no single point of control.
It arrives in paper, in PDFs, and in portals. It is split across providers that change by city. When a rate creeps up or a meter gets billed twice, it is usually caught months later, if at all.
Invoices scatter
Different providers, different due dates, different formats. Some mail paper to the site, some email a manager who has since left.
Errors go unnoticed
Duplicate meters, estimated reads, wrong rate classes, and charges that continue after a location closes.
Late fees add up
A missed due date at one site is small. Across a portfolio, it becomes a recurring line item that nobody has ever totaled.
Service gets cut off
A payment missed or misapplied at one site turns into a disconnect notice, a reconnection fee, and a location that cannot operate until service is restored.
-
Electric -
Water -
Internet
What we do
One vendor, from intake to payment
We become the billing address for your utility accounts. Invoices come to us, get checked against the account and the site, and get paid on time. You get one clear view of the whole portfolio instead of a filing cabinet.
- Invoice intake and capture. Paper, email, and provider portals, consolidated into one record per site.
- Audit before payment. Every bill checked against the account, the meter, and the prior period before a dollar moves.
- Scheduled payment. Bills paid on time, every cycle, with a record of what was paid and when.
- Account setup, transfer, and closure. New locations turned on, ownership changes transferred cleanly, closed locations shut off and stopped billing.
Why it works
Built from real multi-site operations
We came to this from operations, not from a software launch. That means we understand what a site actually is, why an account gets miscoded, and what happens downstream when a location closes and the billing does not.
The engine
Three steps, every invoice, every month
Intake
Every invoice, whatever channel it arrives on, is logged into a single record for its site.
Audit
Before anything is paid, each invoice is matched against the account, the meter reading, and past charges.
Payment
Once approved, each bill is paid by its due date and logged for the record.
Find out what your utility spend actually looks like
Send us a recent month of invoices for a handful of sites and we will tell you what we see.